A few people have, believe it or not, asked for our procedure for setting up virtual conferences like FtBConscience 2. I figure it’s a good idea to go ahead and post the document that I’d passed around behind the scenes, so others can benefit from our, heh, “wisdom”. I’ve scrubbed out the FtB-specific stuff.
As of January 2014, the procedures for creating a live Google Hangout On Air have changed, in some ways quite drastically. Please read this thoroughly and attempt this at least once, all the way through, as a dry run before your con!
Remember, you will need all your facilitators to perform all of thee actions. This can’t be done in advance by a single person, because each panel will have to be run by the person who went through this procedure. It’s best to appoint at least 3 facilitators per concurrent “line” of panels that you’d like to run. You can sometimes do with less if you’re strict on end times, though.
A Google+ Account (obtain one here: https://plus.google.com/ )
A Youtube account (MUST BE LINKED TO G+ ACCOUNT, see below)
A telephone (land line for phone call verification or cell phone for text message verification)
(Optional) A 300x1200px banner for your event
To set up your Google+ Account linked to Youtube:
Google has a tutorial here: https://support.google.com/plus/answer/2553119?p=first_hoa&hl=en&authuser=0&rd=1