It frequently happens that you get rejected in this business. 9 times out of 10 the rejection comes in the form of no response. Occasionally, it comes in really patronizing, mean, or embarrassing e-mails. So, if you ever have to write a rejection letter, here are 8 pieces of advice.
1. Do get the name of the person right. For example, if their name is “Ashley” and it says “Ashley” 3 times in their e-mail, don’t begin your rejection with “Hi Arlyn”
2. Don’t insult their current line of work. For example, if they work as a logger but have sent you a long list of credits in other fields don’t say, “I see you are a logger and therefore not qualified.” That’s like saying Einstein wasn’t qualified to talk about physics because he worked as a patent clerk — refer to the relevant experience. Which leads me to the next one.
3. Don’t insult their experience, if they aren’t what you’re looking for, just say so.
4. Don’t offer them a pity internship. They applied because they wanted money. If you need an intern, post for one.
5. Do have a website and an e-mail that doesn’t end in hotmail or yahoo.
6. If you want to be treated like a professional, act professionally Every person you insult is going to be a person who says bad things about you and refuses to work with you in the future. Yes, you went to Film School and worked on the latest direct to DVD film of a fallen, embarrassing starlet, but you’re still trying to make good contacts. Don’t burn bridges. You never know.
7. Craigslist is where you find affordable up and comers, not experienced industry professionals. Experienced professionals don’t work for 1/6th the going rate.
8. Don’t admit your name is a synonym to “doofus”. That’s just going to make them giggle. Initials exist for a reason.