Last year, Skeptech asked me to join their Safe(r) Spaces committee. I said, “Yes”, as I try to do whenever a student group asks me for help, and I’m really glad I did. One of the tasks of this committee was revising Skeptech’s harassment policy after having it in place for one conference. They started with the Geek Feminism Wiki’s sample policy, which worked well enough but wasn’t perfect, as templates almost never are.

I’ve been asked to comment on policies in the past, but this was the first time I had a hand in shaping a policy to meet specific needs. I learned a good deal. With the permission of Skeptech organizers, I want to give you a little peek into how the process went.

Feedback from organizers, speakers, and attendees was pulled together into a list of concerns. Those of us on the committee collected policies from other events that had impressed us, so we had a range of approaches and sample language to work from to solve any problems. Then we got together with a shared document and video hangout and got to work making a policy that fit Skeptech.

Inclusivity
Our first consideration was inclusivity. The sample policy makes a good start, but it explicitly suggests adding your own specific concerns. So we did that. One of our members suggested a list that they’d seen in another venue that was more inclusive than last year’s list, so we stole it.

I particularly like the way it addresses issues around religious discrimination–of both sorts. There’s been a lot of argument in atheist circles about having religion included at all, whether this would put religious beliefs beyond criticism. Rather than using “religion” as a classification, Skeptech’s new policy uses “religious affiliation”. This means religious ideas are still on the table for criticism (though no one has to stay in a conversation with someone criticizing religious ideas). It also keeps people from lazily conflating affiliation and beliefs, something atheists are all too prone to do.

Beyond that, by including nationality and immigration status with religious affiliation, this policy covers the ways that racism is often hidden under other concerns and stereotypes. I appreciate that Skeptech, as an event sponsored by an atheist group, is setting a standard that religious skepticism won’t be used here as it is sometimes used by other atheists.

Sex
Because we’re all grownups, everyone got through last year’s conference talking about sex in generally respectful ways despite having a policy that declared sex off the table. There was a panel on sex on the internet that was scheduled early in the morning, so people who didn’t want to see it could just start their day later. There was a running gag about “salacious posture”, pulled from Zach Weinersmith’s talk on the Comics Code, that pushed some limits but seemed overall to be taken well. Still, we felt the new policy should address both.

The first part was very easy. Based on feedback from people who do talk about sex on stage as a scholarly or socially relevant topic, the Geek Feminism Wiki had crafted an exception to their policy for those who wanted it. The exception requires more work on the part of conference organizers to be sure they only grant an exception to people who won’t abuse it–they take on more risk and assume the responsibility if things go wrong–but Skeptech decided it was worthwhile to have these discussions.

Making sure that attendees could also discuss panels or talks like these was more difficult. We didn’t want to make it impossible to do without violating the policy, because we didn’t want any encouragements to violate policy. At the same time, we didn’t want people to treat the subject carelessly. In the end, we settled on wording that makes it the responsibility of those discussing sex to pay attention to whether the topic was welcome and to not discuss it in situations where it was unwelcome.

Zero Tolerance
You probably won’t notice any changes due to this discussion. The question was raised as to whether we should change descriptions of the consequences of violating the policy so they no longer referred to expulsion as a maximum penalty that “may” occur, as a deterrent to would-be violators. We didn’t do that, for multiple reasons, all of which revolve around making people comfortable reporting incidents.

Skeptech doesn’t want attendees who consider reporting violations of the policy to feel a responsibility for expelling someone from the conference. Attendees should be able to come to conference volunteers when they’re uncertain about something that’s just happened. They should be able to come to volunteers when the level of confrontation required to resolve something is more than they’re comfortable with on their own. They should be able to report small incidents or weird incidents or incidents they might be wrong about without feeling that doing so makes them responsible for ending someone’s conference experience.

The appropriate level of responsibility for that kind of decision belongs to conference organizers, and that’s where it will stay. The attendees’ job is to enjoy the conference.

I’m pleased with how the conference rewrite turned out. I invite you to check out Skeptech’s new policy, and if you’ll be in the area, register for the conference. It’s the weekend after next (April 4 – 6), and I think we can make it a good time for everyone.